Submission Information
In these challenging and exceptional times, higher education professionals need a place to come together more than ever. Presenting provides an opportunity to build your professional network and experience lifelong learning with colleagues and friends. Presenting a content-rich session individually or as part of a team is a wonderful way to share knowledge, experiences, ideas, and engage in meaningful dialogs.
Submission Process
Confirmation Email
You will receive notification of your submission results via email by 26 August 2020.
Accept
If your presentation has been approved, you will receive a notification email to accept the role of presenter.
Attend
Presenting or not, sign up to attend the *FREE International Virtual Week 2020.
Further information will be sent through email notifications to presenters.
*This event is FREE and only available to HEUG/PSUG Institutional Members. Must register by 9 October 2020 to receive the complimentary registration. Rate will increase to $100 USD per attendee. More membership information on the Membership Information page.
Submission FAQs
|
WHO IS ELIGIBLE TO SUBMIT: All HEUG members are welcome to submit session(s) to the International Virtual Week 2020 but only Institutional Members will be considered for the official programme. If you are unsure about your membership status there are several ways to verify your HEUG Membership. |
|
SESSION DECISIONS: All sessions will be selected by 26 August 2020. If you have not received notification of your submission result by 28 August 2020, please contact regional-support@heug.org. |
|
PRESENTER REGISTRATION: If you are submitting a presentation, please do not forget to register for the conference. |
|
SESSION CANCELLATION: We rely on our Members to share their knowledge and experiences to put on a successful International Virtual Week 2020. Please only consider submitting a session if you fully intend to present and accept our presenter policies below. Cancelling your session after 25 September 2020 will result in access denial to the event and any materials offered post-event. If you wish to continue with your session cancellation, please contact regional-support@heug.org. |
|
PRESENTATION: All presenters are asked to prepare a visual presentation using PowerPoint, Keynote, etc. so that virtual sessions have visual information for attendees. The International Virtual Week 2020 PowerPoint template can be downloaded and adjusted for your use. Having a copy of the PowerPoint or handouts to take notes is extremely helpful for attendees. Speakers should upload the most current version of the presentation prior to the conference and upload any updates after the conference while the topic is fresh for everyone. Only primary presenters have the ability to upload a session.
If you are an exhibitor and unable to upload your presentation please forward them to regional-support@heug.org. |
Presenter Policies
Session Policies
All primary presenters and co-presenters must be an Institutional member of the Higher Education User Group or Public Sector User Group or an exhibitor at the International Virtual Week 2020. International Virtual Week 2020 is a complimentary event only offered to our Higher Education User Group Institutional Members, as part of their paid membership benefits. Subscriber Members will not be eligible to present nor register for the conference.
Presenters must agree to having sessions recorded and to the future use of session materials and/or recordings accessible to the International Virtual Week 2020 attendees through the HEUG website.
All vendors should refer to the Exhibitor FAQ (coming soon) for submission rules and instructions. Vendors may be co-presenters only if they are also an exhibitor at the International Virtual Week 2020. No exceptions will be made. If you are not sure about the status of one of your co-presenters, please contact regional-support@heug.org for clarification.
All Oracle employee presentations must be approved by the Oracle representative to the International Virtual Week 2020 team.
All presenters will be required to attend the virtual training to ensure the best quality session for our attendees. Please refer to your session(s) approval letter (once received) to register for the training. Make sure you have a reliable internet connection, microphone and screen sharing capabilities.
Registration Policies
By submitting and accepting your session, you agree to be available the week of 19-22 October 2020 to present. Final session time(s)/day(s) will be emailed before the start of the conference.
As a primary presenter, you must ‘accept’ your session for the conference by 28 August 2020, or you risk having your session(s) removed from the schedule. Contact conference support at regional-support@heug.org if you have any issues accepting your session(s).
Primary presenters of exhibitor sessions must register for the conference by 2 September 2020, or risk having your session(s) removed from the schedule. Sessions cancelled due to failure to register are forfeited outright.
Primary presenters of exhibitor sessions receive complimentary or discounted registrations dependent on their sponsorship package. Please contact exhibitors@heug.org for details.
Submission Tips
| Best Practices for Descriptions and Tags |
| To assist attendees in searching and understanding the content of your session, we encourage submitters to review the tips below during the submission process. By following these simple tips, you should increase both the quality and clarity of your proposal and make it easier for attendees to determine if the session is appropriate for them. |
| Session Description |
|
| Tags |
|
